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Academic Polices & Procedures



Each student is expected to be familiar with the academic regulations of the College and the particular requirements for his or her educational program. The student has sole responsibility for complying with regulations and meeting degree requirements. General academic standards and regulations are set forth below.

Students should also consult the current Student Handbook, which explains College procedures, disciplinary regulations, residence student life and related matters. This handbook is available in the Office of the Dean of Students and the Office of the Director of Residence Life.

To be eligible for graduation a student must have satisfactorily completed all the courses required in the program for which he/she is registered. In following his/her program a student must successfully complete all prerequisite courses before moving to more advanced work. He/She must obtain a minimum average of C (i.e., a cumulative scholarship index of 2.00, computed according to the method set forth in the College Catalog). Students are personally responsible for meeting the degree requirements prescribed in the Catalog at the time they entered Manhattan College.


The grades used to indicate the quality of the student’s performance in every course are as follows: A means excellent, B means good, C means satisfactory, D means poor but passing. F means failing. For the purpose of computing grade point averages, the corresponding numerical equivalents for letter grades will be used:

Grade Quality Points

W  Withdrawal. Indicates withdrawal from a course in which the student is regularly enrolled. The student is required to have the withdrawal notification form signed by the instructor of the course and the dean of the student's school. The dead-line for withdrawal from a course will be the end of the ninth week of the semester. In “W” courses, neither quality hours nor quality points are assigned.

P Passing. No quality points assigned.

NC No Credit.

P/F Pass/Fail. In Pass/Fail courses, neither grade influences the grade point average. Credit is awarded for a P grade; no credit for F.

Quality points and quality hours are assigned for every credit attempted at Manhattan except those taken on a Pass/Fail basis, and those for which designations of a W or an I have been assigned. The scholarship index is determined by dividing the total number of quality points earned by the total number of quality hours.

For all students, the cumulative scholarship index is computed at the end of each semester; for those who attend the summer or winter sessions it is also computed at the end of each session.

Incomplete Grades

An “I” grade indicates that some requirement of a course has not been satisfied by the end of the term. In all cases the incomplete work must be completed and submitted to the instructor not later than 20 days from the last day of the term’s final examination period. The faculty member must submit the final grade not later than 25 days from the last day of the term’s final examination period. An incomplete will be converted to a grade of F if the work is not completed on schedule and if the final grade is not submitted on schedule. Extensions for the completion of the work or the submission of the final grade will be granted by the Dean of the school only in highly unusual circumstances. All incomplete grades must be resolved before the student graduates.

Repeating a Course

All grades that a student earns at Manhattan will appear on the student’s transcript. If a student repeats a course in which the required minimum grade has not been earned, both grades are shown on the transcript and are included in both the semester and cumulative indices. However, if a student chooses to repeat a course in which the required minimum grade or better has already been earned, the second grade is not included in the cumulative index. In this case, the second grade is shown on the transcript and is included in the semester index for the semester in which the course was repeated. In either case, the course is credited only once toward the total credits earned. If a student earns a second “F” in any course, the “F” is included in the semester and cumulative index both times.

When a student repeats a course, the original quality points and quality hours earned in the term in which the original grade was earned are not affected. All course repeats must be done at Manhattan College. Students should note that eligibility for certain financial aid may be impacted when repeating courses.

Academic Warning

Students will be considered to be officially on warning when a statement to that effect has been issued from the Dean’s office noting that there is some indication that the student is experiencing difficulty in maintaining the academic standards necessary for graduation. Such warning will usually include an offer of academic counseling.

Academic Probation

The regulations of Manhattan College provide that students are subject to be placed on academic probation when their cumulative grade index falls below the norm for satisfactory academic progress (see above). Students may remove themselves from academic probation by achieving the cumulative grade index consistent with the norms for satisfactory academic progress by the end of the following regular semester. Students on academic probation may be required to take a reduced course load and be restricted from participating in College activities.

Academic Suspension

Students are subject to suspension from the College when dismissal is indicated and a judgment is made that a student’s studies at Manhattan should be interrupted for a designated period of time, usually six months or one year, before reinstatement would be considered. Suspended students must present evidence of their ability to continue their studies successfully when applying for such reinstatement.

Academic Dismissal

Dismissal is a permanent separation from the College (not just a school of the College), ordinarily imposed when there is indication of poor probability of academic success. Students may be dismissed from the College if they fail to meet the satisfactory academic progress standards within one semester of being placed on probation or fail to observe the restrictions imposed during probation. Students may also be dismissed from the College when they receive failing grades in all credits attempted in any one semester. Academic Dismissal is noted on the student transcript.

Withdrawal from the College

Regular Withdrawal

Students currently enrolled in Manhattan College who wish to withdraw from the College, effectively ending their status as matriculated students, must complete the required Manhattan College Withdrawal Form . An appointment should be made with the appropriate Academic Advisor to have an exit interview and to complete the required form. This form must be completely filled out or students will not be eligible for tuition adjustments and may be responsible for paying back any financial aid received from the College. Students will be considered withdrawn on the date that the properly completed Manhattan College Withdrawal Form is returned to the Registrar’s Office. Students who withdraw from the College after the last day for course withdrawal will receive a grade of “F” for all courses during the session unless a waiver is granted by the Provost for medical, psychological or emergency reasons. In this case, the student will receive a grade of “W” for all courses during that session.

Administrative Withdrawal

A student may be administratively withdrawn from the College:

  1. If he or she fails to register for classes by the end of the add/drop period.
  2. If he or she fails to attend classes by the end of the add/drop period.
  3. If he or she has not returned to the College or fails to qualify to return to the College when the approved period of leave of absence has expired.
  4. If he or she has not returned after academic or disciplinary suspension at the time specified and the period of suspension has not been expended.
  5. If in extraordinary circumstances a student is unable or unwilling to request a voluntary leave of absence or a voluntary medical leave of absence and there is a clear need to protect the safety of the student and/or others, or to protect the integrity of the College’s learning environment.

Reinstatement Following Withdrawal

A student who withdraws or is withdrawn from the College may apply for reinstatement. In order to return to the College from a withdrawn status, a student must make a request in writing to his or her Dean at least eight weeks before the beginning of the semester to which the student seeks to return. The College reserves the right to require, review and approve documentation that the student is qualified and ready to return to academic work.

In the case of a voluntary withdrawal for medical/psychological reasons, or any administrative withdrawal under this policy related to a physical or mental health condition, the student must submit a written progress assessment from a treating health professional as part of the request for reinstatement. The Director of Counseling and Health Services may require a release from the student to discuss current treatment and follow-up needs with the treating health professional, in order to assess whether the student is qualified and ready to return to the College and whether the College can provide the follow-up care needed to maintain the student’s enrollment. The Director of Counseling and Health Services approves the return of all students who have withdrawn or been withdrawn for medical or psychological reasons.

Students who are reinstated following a withdrawal from College will comply with the degree requirements of the catalogue in effect when they are reinstated.

Withdrawal from a Course

After the Add/Drop period at the beginning of each semester, students are permitted to withdraw from a course without academic penalty until the ninth week of the semester. The required course withdrawal form is available in the office of their Dean. Withdrawing from a course after the Add/Drop period and before the deadline for all withdrawals places a W on the transcript for that course. After the withdrawal deadline at the end of the ninth week, the student will receive a grade of F for that course unless there are extraordinary circumstances (such as severe illness) that merit an exception. Students are cautioned to avoid a pattern of regularly accumulating W grades on their transcripts.

Course Requirements

At the beginning of each semester or session, each instructor is expected in each course to state the objectives of the course, indicate the course requirements, and the criteria to be used in evaluating the performance of students. Each instructor is also expected to announce whether a final examination for the course will be given, and likewise will outline the course requirements and indicate the criteria to be used in evaluating the performance of students.

Attendance Policy

Students are required to fulfill all course requirements as detailed in the course syllabi for their registered courses. Implicit in these requirements is completion of all course assignments and attendance in all classes.

 A student who is absent from class cannot expect the course instructor to provide notes or allow makeup tests, quizzes, or laboratories.  The student may incur an appropriate grading penalty for such absences if the penalty was described in the syllabus. Reasonable accommodations for absences are recommended, but are solely at the discretion of the course instructor.

If the instructor believes that a student’s failure to attend class is substantially affecting the student’s course grade, then the instructor is strongly encouraged to report the situation to the dean of the school in which the student is matriculated.  It is recommended that the dean be contacted by the course instructor after the student incurs four hours of absences in a course.  The dean will address the situation with the student.

Credit Hour

The College is moving towards this  new credit hour definition and a structured block schedule in either the spring 2013 or fall 2013 semester.

During the fall and spring semesters, each class shall meet for at least 50 minutes per week per credit hour. Thus, a three credit course shall meet for at least 150 minutes each week through three 50 minute periods, two 75 minute periods or one 150 minute period.

After the last scheduled class of each semester and during the final exam period scheduled by the Registrar, each class shall have at least 150 minutes of class contact time. This contact time may be used for a final exam or, as appropriate: final project or papers including reflective papers; presentations or other recitations; annotated anthologies; poster sessions; annotated portfolios; fact sheets; question banks; memorandum or briefs; or other instructor supervised activities.

Additionally at least 30 hours (of 50 minutes each hour) of supplementary assignments for each semester credit hour shall be required.

By the last day of each semester, every course shall have met for 750 minutes of contact time for each credit hour such that, for example, a three credit course shall meet for 2,250 minutes each semester. For laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours, at least an equivalent amount of contact time is required for these other academic activities.

Credit for Off-Campus Courses

The College will normally not accept credit for off-campus courses to fulfill core or major requirements, or for prerequisite or sequential course requirements. Ordinarily, students who have achieved junior or senior status will not be permitted to take courses at two-year junior or community colleges. Credit for courses taken at other institutions by matriculated students of Manhattan College will be recognized under the following conditions:

  1. Written permission to take such courses is obtained in advance from the Dean of the student’s School.
  2. The required form and transcript are filed with the Registrar and the required fee is paid to the Bursar.
  3. The grade received at the other institution is equivalent to or higher than the Manhattan College grade of C. Grades earned at other institutions will not be transferred to the student’s record at Manhattan College.

Leave of Absence

Students currently enrolled in Manhattan College who wish to leave the College in the following semester for personal, medical or psychological reasons, after which they intend to return, should request a leave of absence from the Dean of his or her School. Students requesting a leave of absence for medical or psychological reasons must have their requests reviewed by the Director of Counseling and Health Services.

If the request for a leave of absence is approved, a maintenance-of-matriculation registration must be completed and will be used to maintain the student’s matriculation status active during the leave. In addition, the maintenance-of-matriculation registration permits the student on his or her return to Manhattan College to follow the degree program requirements in effect at the time the leave was granted. In special circumstances, a student may apply through his or her Dean’s office for one (and only one) additional semester of leave by completing a maintenance-of-matriculation registration. If a student is not returning after the approved maintenance of matriculation is over, they must inform their Academic Advisor.

A student whose request is approved will be billed a maintenance-of-matriculation fee.

Generally, students who have been approved for a leave of absence do not need to apply for reinstatement to the College. In addition, any academic scholarships awarded by the College will remain available to them after a one-semester leave of absence, provided they continue to meet the eligibility requirements. Students taking a leave of absence who are recipients of federal Title IV financial aid must consult with Student Financial Services to determine the implications of that leave on their financial aid eligibility.

A leave of absence for medical or psychological reasons requires prior approval of the Director of the Counseling Center. When the leave of absence is granted for medical or psychological reasons, the student can return to Manhattan College only after the Director of Counseling and Health Services has indicated that the medical or psychological condition has been addressed and the student is capable of resuming his or her studies at Manhattan. To this end, the student will be required to submit a written progress assessment from a treating health professional attesting to the student’s readiness to resume studies at Manhattan College. This documentation must address the diagnosis, prognosis and treatment plan for the semester of return. The Director of Counseling and Health Services may also require a release from the student to discuss current treatment and follow-up needs with the treating health professional, in order to assess whether the student is qualified and ready to return to the College. The director of counseling and health services approves the return of all students who have been granted a leave of absence for medical or psychological reasons.

If a student is approved for a leave of absence and later is suspended, dismissed or placed on probation as a result of academic issues or suspended or expelled as the result of a judicial decision, these sanctions take precedence over a leave of absence and stand as a matter of record.



Final grades can be viewed on self-service at the end of each semester and at the conclusion of work in the Summer and January Intersessions. Mid-term grades are issued to all undergraduate students to indicate their standing in courses up to that time and to assist faculty and advisors in providing students the necessary guidance they might require. These mid-semester grades are not recorded on the permanent academic record.

Contested Grades

If a student believes that his/her final grade in a course is not consistent with the grading criteria designated by the course instructor, he or she should first discuss the matter with the course instructor. If the student and the instructor cannot resolve the matter in this discussion, the student may discuss the matter with the department chair. Copies of all graded tests, quizzes, and other assignments will be needed.

In the event that the student is not satisfied with the outcome of the discussions with the course instructor and the chair, he or she may make a written request to the chair for a formal consideration of the problem. This request must be submitted within three weeks after the beginning of the semester immediately following the regular Fall or Spring semester. Included in the request will be an outline of the student’s specific complaints. The chair shall make a detailed investigation and shall notify the student and course instructor of his or her findings. The student may appeal the findings of the chair to the Dean of the school in which the course was offered. The Dean of the school will respond to the student in writing and will preserve the documentation of the process. When the department chair is the course instructor, the student may appeal to the Dean of the school in which the course was taught who will investigate the matter and notify the student and the department chair of his or her findings.

Students should be aware that only the course instructor may change a grade.

Grade Changes

All course grades (except “I” grades) are intended to be final and permanent. It is expected that course instructors will determine and report final grades as accurately and precisely as the nature of the evaluation of student achievement and the grading system will permit. It is considered the instructor’s direct and personal responsibility to insure that grades are fair and reported correctly.

Notwithstanding all precautions, faculty members can make errors. When this occurs, the errors should be corrected so that students are not unfairly penalized. If a course instructor decides to request a grade correction, the appropriate forms must be completed and sent to the Dean of the school in which the course was taught. A copy of the change of grade form will be sent to the Dean of the school where the student is registered. Except in the case of contested grades, all requests for correcting grades must be submitted by last day of the fourth week of the semester of the following Fall or Spring semester. Only the course instructor can submit a grade change request. The Dean of the school where the course is taught may disapprove of the request, indicating in writing the reason why.

Satisfactory Academic Progress

All students at Manhattan College are expected to make positive academic progress toward a degree. Students are said to be making satisfactory academic progress when their cumulative grade point average and credit hours fall within the classification system below:

Attempted Credits and Transfer Credits Cumulative Grade Point Average
60 and above2.0

Change of Program

Students wishing to change their degree program to another program at Manhattan should seek the advice of the Dean or Academic Advisor of the program they wish to enter. The Dean or Academic Advisor will examine the student’s academic record to determine if the desired change in degree program is advisable. Students wishing to change their program should do so before the end of their third semester at Manhattan. Students should take note that no part of their academic record will be altered when they change their degree program. All courses and grades remain on the academic record and constitute the student’s academic history.


Transcripts can be ordered by letter, on-line ( ), or in person from the Office of the Registrar. To insure prompt delivery of the transcript, requests should be made at least two weeks before the transcript is desired. The established fee for each transcript is five dollars. No transcript will be issued for students whose accounts are in arrears.








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